Mary and Jeff Bell Library

Records Management

Records management is the application of management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records(Texas Government Code §441)

All records have a lifecycle which must be managed effectively from creation or receipt through active use and storage to archiving or destruction.

The objectives of a records management program include:

  • Improved efficiency
  • Identification and protection of confidential records
  • Identification and protection of vital state records
  • Preservation and protection of historical records for archival purposes
  • Proper management of state records for efficient retrieval and disposal

The benefits of a records management program include:

  • Compliance with legal requirements
  • Avoidance of adverse consequences during litigation, investigation or audit
  • Increases in efficient use of resources
  • Protection, control and maintenance of state records
  • Easy and accurate access to state records for open records requests
  • Enhanced business continuity

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