Special Collections & Archives Policies
Because of their fragile, rare or unique nature, the books,
manuscripts and archives, photographs, maps, tape recordings,
and other items in Special Collections & Archives cannot
be borrowed or checked out. Researchers must examine them
in the secure, well-furnished reading room under staff supervision.
For their preservation, all items are maintained under strict
professional care. Photocopying facilities are available.
Rules for Use of Materials
It is the responsibility of researchers to assist in the preservation
of materials of Special Collections & Archives. In keeping
with this responsibility, researchers are required to observe
the following rules which are designed to insure the order
and preservation of the materials they are using.
- The Rules for Use of Materials form must be
signed upon entering the reading room.
- Briefcases, backpacks, purses, and other personal belongings
must be deposited in the designated area near the registration
- Any of the above listed items are subject to search
before their removal from the reading room.
- No materials in Special Collections may be removed from
the reading room. The stacks are closed. Everything
is retrieved by staff.
- No ink may be used. Pencils are available
at the registration desk.
- No marks may be made on materials, and no books or other
objects may rest on items used. Do not crease the pages
or damage the spine of any print item. All pages should
be turned from their edges to avoid damage or creasing.
Loose sheets and/or book pages must be handled by their
edges to minimize contact with hands. Any photographs
must be reviewed using white gloves.
- The order and arrangement of unbound materials must
be preserved; and disarrangement or missing documents
should be reported to the attendant in charge.
- Smoking, eating and drinking are strictly prohibited
in the reading room.
- All photocopying is done by staff members. Staff members
will photocopy material when this can be done without
injury to the item. The number of items photocopied is
subject to staffing considerations and the type of the
documents. The cost of the first 250 copies is ten cents
per page. Duplicating historical photographs can be arranged.
Copies are for individual use and may not be duplicated
or deposited elsewhere without the written permission
of Special Collections & Archives.
- The researcher assumes full responsibility for conforming
to the laws of libel and literary property rights which
may be involved in her/his use of materials.
We invite questions and/or comments and look forward to hearing from you. Contact Christine Shupala at firstname.lastname@example.org, (361)825-2644.
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