Mary and Jeff Bell Library
Mary and Jeff Bell Library Circulation Policies
- Group Study Room Policy
- Popular Reading
- Circulating Materials, Loan Periods and Fines
- Special Status - Community User, Special Activities, TexShare
- Loan Periods, Quantity of Items by Patron Status, & Required ID
- Non-Circulating Materials
- Authorization to Checkout Materials for Faculty Members
- Borrower Responsibilities
- Loss of Borrowing Privileges
- Confidentiality of Records
- Holds and Courtesy Recalls
- Courtesy Pick up for Faculty
- Missing Items
- Replacement Cost for Lost Items
- Stolen Items
- Suspension of Borrowing Privileges
- Appeal Process for Fines
Circulating Materials, Loan Periods and Fines
Popular Reading Policy
The Mary and Jeff Bell Library Popular Reading Collection contains contemporary fiction, popular non-fiction and best sellers. The Popular reading collections aim is to provide the TAMUCC campus community with a leisure reading outlet that helps to supplement our academic collections. The collection is available on the first floor of the Mary and Jeff Bell Library across from the circulation desk and adjacent to the New Books Collection.
- Limit of two items per patron
- Loan period = 2 weeks
- One renewal
- Books can only be checked out by TAMUC faculty, staff, and students
Group Study Rooms
The Mary and Jeff Bell Library provides 15 study rooms of various size for single student, small group, and large group usage. Keys to these rooms may be checked out from the Circulation desk for a period of three hours.
Food and Drinks are not allowed in any study room with electronic equipment.
Study room keys are library use only and may not be taken out of the Library for any time period.
Checked out study room keys will not be held at any service desk.
Anyone not actively using a checked out study room must return the key to the Circulation desk.
If a key to a study room is lost any and all students who checked out the room will be required to pay for the rekeying of the group study room, and will lose all study room privileges for the remainder of the semester.
No study rooms will be checked out after Midnight as this will not allow for the full three hour checkout period.
Rooms will be available for a maximum of three hours and are only renewable if no one is waiting to check out the room.
- The Mary and Jeff Bell Library provides six individual study rooms for check out by a single student with a valid Sanddollar ID card.
- No food or drinks are allowed in the individual study rooms.
- Any damage to the room or electronic equipment provided in the room will be charged to the student who checked out the room.
- The Mary and Jeff Bell Library provides six study rooms intended for small groups of up to four students.
- At least 2 members of the group must be present at the service desk to checkout a key.
- Any damage to the room or electronic equipment provided in the room will be charged to both students who checked out the room.
- The Mary and Jeff Bell Library provides two study rooms intended for large groups of up to eight students.
- At least 3 members of the group must be present with valid Sanddollar ID’s at the Circulation desk to checkout a key.
- Accessories for the use of the Smartboards inside the large group study rooms are also available for checkout at the Circulation desk. The accessories will be treated as reserve items and are therefore subject to their own late fees.
- Keys and room accessories that are returned late are subject to a $3.00 per hour fine. All fines may be paid at the Library's main Circulation Desk on the first floor or at the Business office located in the Student Services Center. Students accruing $15.00 or more in library fines are unable to borrow additional materials until fines are paid.
- Study rooms may only be checked out and used by current TAMUCC students or by Faculty members holding study sessions with groups of students. These rooms are not meant to be used as faculty or staff conference rooms or offices.
- Study rooms are available on a walk-in basis. The Mary and Jeff Bell Library does not routinely allow advance room reservations.
- Study room users must vacate the room when the key is due.
- Study room users must maintain a moderate noise level - rooms are not soundproof, and loud talking disturbs other users in adjoining rooms and outside the rooms.
- Users of the study rooms must clean up after themselves, and leave the room in good condition for the next users, including erasing the white board.
- If a patron notices significant damage to the room upon entering the study room they are obligated to let the circulation staff know the condition of the room. Failure to do so may result in the patron being liable for any and all damages.
- Patrons groups exceeding the maximum capacity of each room will be required to cut down the number of individuals in the room until maximum capacity is met.
In addition, users of the group study rooms, as with all Library resources, must comply with the rules of use and conduct listed in the Mary and Jeff Bell Library Building Use policies.
NOTICE: failure to follow these policies, or other applicable library policies, may result in a temporary or permanent suspension of access to these group study rooms.
The goal of the Mary and Jeff Bell Library staff is that these rooms will be a clean and pleasant place to study. If you find that a room was left in poor condition by the previous occupants, report this immediately to the service desk.
Special Activities - Community members with a driver's license or state identification card may check out government documents with a Special Activities card. The loan period is 3 weeks with no renewals.
Community Users may purchase a Community User's Card, valid for one year, for $20 dollars. Community Users may check out 3 items, for 3 weeks with no renewals. Community users do not receive computer lab, media, or Interlibrary Loan privileges.
TexShare Cards - Currently enrolled students and currently employed faculty and staff may obtain a TexShare card, valid for a semester. TexShare cards may be obtained from the Circulation Desk. You may take your TexShare card and a photo ID to another TexShare Library and receive borrowing privileges at that library. Patrons are responsible for returning items borrowed from other libraries.
All circulating materials, other than media items, can be checked out at the Circulation Desk on the 1st floor near the entrance. The telephone number is (361) 825-2340, and the Circulation Supervisor is Robert Rios at Robert.Rios@tamucc.edu. The Media Center is located on the 2nd floor, and the Media contact is Abel Cantu at Abel.Cantu@tamucc.edu (361) 825-2348.
|Status||Loan Period||Quantity of Items||Renewals||Required ID|
|Undergraduates||3 weeks||30||3 renewals||Valid SandDollar$ Card|
|Masters||6 weeks||50||3 renewals||Valid SandDollar$ Card|
|Doctoral||6 weeks||50||3 renewals||Valid SandDollar$ Card|
|Faculty||6 months||Unlimited||Unlimited||Valid SandDollar$ Card|
|Teaching Assistants||semester||50||Unlimited||Valid SandDollar$ Card|
|TAMU-CC Staff||6 months||Unlimited||3 renewals||Valid SandDollar$ Card|
|Community User||3 weeks||3||No renewals||Valid Community User Card|
|Driscoll Children's Hospital||3 weeks||3||3||Valid Driscoll employee ID|
|Kingsville/Del Mar||3 weeks||3||3||Valid institution ID or TexShare Card|
|TexShare Cardholder||3 weeks||3||1||Valid TexShare Card and Institutional ID|
- Special Collections and Archives
- Materials labeled “Library Use Only”
- South Texas Institute for the Arts Collection
Authorization to Check Out Materials for Faculty Members
The instructors must fill out an authorization form if graduate or student assistants are allowed to check out materials in their name. This form will have the name of the individual(s) designated to check out materials and will be filed with the Circulation Department. A new form is required each semester to assure authorization is current. When a student proxy checks out materials in the name of the faculty, the faculty member is fully responsible for any late fines or lost or damage charges. Authorized persons must show a valid SandDollar$ identification card at the time of checkout, and the materials will be checked out in the faculty member’s name.
- Borrowers are responsible for all materials checked out with their SandDollar card and for the return of those materials by the due date in the condition in which they were borrowed. Note: Late notices are sent as a courtesy only.
- Borrowers are responsible for the loss or damage of all materials borrowed on their card.
- Borrowers are responsible for providing the library with their current mailing address, email address, and telephone number.
- Unpaid fines or fees owed to the library
- Ignoring an overdue recall
- Continual late returns of ILL materials
- Abuse of TexShare privileges
- Writing a bad check to pay for fines
- Theft or habitual late return of materials
- Disregard of Library policies
Confidentiality of Records
In accordance with the Attorney General of Texas Open Record Decision No. 100 (1975), the Mary and Jeff Bell Library will not release any information about a borrower including name, telephone number, social security number, or any information about what materials have been checked out in his or her name.
All borrowers may renew materials through the library’s online catalog (PORTAL), at the Circulation Desk, and by telephone (825-2340). Online renewals will not be allowed if the item is overdue, or if a hold has been placed on the item. Fines must be paid if the item is to be renewed. Most TAMU-CC borrowers are allowed 3 renewals. Faculty members are allowed an unlimited number of renewals.
A patron may place a hold on an item that has been checked out by another patron. Holds may be placed in person or by telephone with the Circulation Desk. When a hold is placed, the patron will be notified when the item is returned. The item must be picked up within 7 days or it will be returned to the shelves. Patrons may check Portal, the online catalog, to verify the due date. An overdue item may be recalled at any time and failure to return the item may result in the suspension of borrowing privileges.
If a faculty member requires a media item that has been placed on reserve by another faculty member, the Media Center will recall the item. It is the responsibility of each faculty member to return recalled items at their earliest convenience.
Faculty members who are unable to return materials on time to the library may call either the Circulation (361) 825-2340 or Media (361) 825-2311 desk to pick up items that are due or overdue.
At the Circulation Desk or by telephone (361) 825-2340, patrons may request a search for an item missing from the shelf. Patrons may request a missing item through InterLibrary Loan.
When an item is checked out a receipt with the item's due date will be given to the patron. The length of the loan period depends on the patron’s status (see Loan Periods). The loan period begins on the date or time of day the item is checked out.
Books and Government Documents - $.25 per book or government document, per day. When fines accumulate to $15.00 (60 days), a block will be placed on the patron’s borrowing privileges. The maximum amount of charges that can be accrued for each item is $50.00.
Reserve materials (7 day check out) - $.50 per reserve item, per day. When fines accumulate to $15.00 (30 days), a block will be placed on the patron’s borrowing privileges. The maximum amount of charges that can be accrued for each item is $50.00.
Reserve materials (2 day check out) - $.50 per reserve item, per day. When fines accumulate to $15.00 (30 days), a block will be placed on the patron’s borrowing privileges. The maximum amount of charges that can be accrued for each item is $50.00.
Reserve materials (3 hour check out) - $3.00 per reserve item, per hour. When fines accumulate to $15.00 (5 hours), a block will be placed on the patron’s borrowing privileges. The maximum amount of charges that can be accrued for each item is $50.00.
- All fines must be paid at the library’s Circulation Desk or at the Bursar’s office. The library will accept cash, check, or valid SandDollar$ card for the charges. The Bursar’s office will accept credit card payment for library fines.
- Patrons may request a receipt for fines paid.
- When charges for overdue materials reach $15.00, a block will be placed on the patron record to halt further borrowing until the Circulation Department removes the block.
- Students will be barred from receiving transcripts if overdue fines are not paid.
- Fines will not be waived for the following reasons:
Not agreeing with Library policy
Not knowing Library policy
Change of address
Inability to pay fines or charges
Forgetting the due date
Loaning the material to a third party
- If a patron declares an item as lost before it is overdue, no fines are accrued; however, the replacement cost and processing fee must be paid immediately. Borrowing privileges may be blocked until payment is made.
- Depending on when the patron declares the item as lost, they must pay one of the two types of fines:
- Before fines accrue to $50.00, the patron will pay the following:
Fine charges + replacement cost of book + $10.00 processing fee
- When fines accrue to $50.00, the patron will pay the following:
$50.00 dollars + replacement cost of book + $10.00 processing fee
- If a patron has declared an item lost and paid for it, finds and returns the item within 6 months, the amount paid will be refunded. If the item is returned after 6 months, the amount paid will not be refunded.
Back to TopStolen Items
- In order for an item to be verified as stolen, the patron must present a copy of a police (campus or local) or insurance report to the library.
- Fines will accrue until a police or insurance report is submitted, at which time the fines will be halted. The patron is responsible for fines accrued, replacement cost, and processing fees.
The library has the right to suspend borrowing privileges for patrons who fail to comply with the provisions of this policy.
- The Student Government Association (SGA) Judicial Board is responsible for library fine appeals. Forms for appeals may be obtained from the Circulation Desk in the library or the SGA office in the University Center. This process also applies to fines for Faculty.
- The patron who wishes to appeal a fine is still responsible for the borrowed item(s), and fines will continue to accrue until a decision from the Judicial Board is made and the library is notified. Faculty and student fines may be appealed.
We invite questions and/or comments and look forward to hearing from you. Contact Robert Rios at Robert.Rios@tamucc.edu.
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